The Charity needs to process data to take steps at your request prior to entering into a contract with you, and following the commencement of that contract Processing data from job applicants allows the Charity to manage the recruitment process, assess and confirm a candidate’s suitability for work and decide to whom to offer a job.  

In some cases, the Charity needs to process data to ensure that it is complying with its legal obligations. For example, to check a successful applicant’s eligibility to work in the UK before commencing work with the Charity or in relation to a disability, e.g. to make any reasonable adjustments.   

Where the Charity processes other special categories of data, such as information about ethnic origin, sexual orientation, health or religion or belief, this is for equal opportunities monitoring purposes.  

The Charity will not use your data for any purpose other than the recruitment exercise for which you have applied.  

Your information may be shared internally for the purposes of the recruitment exercise. This includes People & Culture, interviewers involved in the recruitment process, recruiting manager(s) and IT staff if access to the data is necessary for the performance of their roles.  

The Charity will not share your data with third parties other than those approved information technology providers that are required to support the recruitment process. If your application for work is successful and the Charity engages with you, the Charity may then share your data with former employers to obtain references for you.  The Charity will not transfer your data outside the European Economic Area.  

The Charity takes the security of your data seriously. It utilises internal policies and controls to prevent your data from being lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties. Only the recruiting manager(s) and People & Culture team have access to the application forms received and regular audits take place to ensure that data is only kept in line with the Charity’s retention policy.  

If your application is unsuccessful, the Charity will hold your data on file for six months after the end of the relevant recruitment process.  At the end of that period, your data is deleted or destroyed.  

If your application is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained for the period you are working for the Charity. The periods for which your data will be held will be provided to you in an alternative privacy notice.  

As a data subject, you have a number of rights:  

• The right to be informed. This means that the Charity must tell you how your data is used and for what reason; this is the purpose of this privacy notice. 

• The right of access. You have the right to access the data that the Charity holds on you. To do so, you should make a subject access request via the LNAA Data Protection Officer (DPO) at dpo@lnaacrew.co.uk. 

• The right for any inaccuracies to be corrected. If any data that the Charity holds about you is incomplete or inaccurate, you are able to require this to be corrected.  

• The right to have information deleted. If you wish for the Charity to stop processing your data, you have the right to ask that it is deleted. It should be noted that this is not an absolute right and the Charity may have a legal basis for continuing to process the information.  Where this is the case, you will be informed of the purpose and lawful basis for continued processing. 

• The right to restrict the processing of the data. For example, if you believe the data that the Charity holds is incorrect, the processing may cease whilst the Charity ensures that the data is correct.  

• The right to portability. You may transfer the data that the Charity holds for your own purposes. 

• The right to object. You have the right to object to the way your data is used.  It should be noted that this is not an absolute right and the Charity may have a legal basis for continuing to process the information.  Where this is the case, you will be informed of the purpose and lawful basis for continued processing. 

• The right to regulate any automated decision-making and profiling of personal data. You have a right not to be subject to automated decision making in way that adversely affects your legal rights. 

If you would like to exercise any of these rights, please contact dpo@lnaacrew.co.uk.  

If you believe that the Charity has not complied with your data protection rights, you can complain to the Information Commissioner.  

You are under no statutory or contractual obligation to provide data to the Charity during the recruitment process. However, if you do not provide the information, the Charity may not be able to process your application properly or at all.